FAQ: School/Group Subscriptions

To add teachers to your school account:

1. Click on the username in the top right corner. This will open the User Menu dropdown.
2. Select Manage School Account from the dropdown menu which will take you to the School/Group Subscriptions page.
3. Navigate to the language you wish to add a teacher to, select Invite Students and Teachers.
4. Select the link under the Teachers heading. Either copy the link and email it to them OR use the button Email this link which will create an email with the link information in the body of the email.
5. When the teacher clicks on the link, they will then be prompted to create their own username and password and their account is automatically set up.

You can also create each teacher user account yourself:

1. Click on the username in the top right corner. This will open the User Menu dropdown.
2. Select Manage School Account from the dropdown menu which will take you to the School/Group Subscriptions page.
3. Then for the language and/or class you wish to add a teacher, select Add User.
4. You will then need to enter all of the information for the teacher INCLUDING a username and password.
5. For the password, you can create a generic password, or allow the system to generate one at random (select the small generate random found above the Password box).
6. Notice, the Type defaults to Teacher, but you can also create student accounts this way.
7. When you select Create New User, an email will be sent to the Teacher with all of their information, including their password.
8. As soon as the teacher receives the email with their login information, they should log in and change their password.

To create classes:

1. Click on the username in the top right corner. This will open the User Menu dropdown.
2. Select Classes from the dropdown menu which will take you to the Classes You Teach page.
3. Select Create a new Class for the appropriate language.
4. Name your class. This can be anything that your students will recognize, such as "Spanish 2, Period 4" or "Advanced French".
5. Select Submit and you will see your class created and ready for you to add/invite students.

There are a few ways to add your students to your classes. The easiest and most practical is via signup link. Yabla automatically creates a unique signup link for every school so that students can easily add themselves to your classes (there is also one for any fellow teachers at the school interested in using the site with their own students).

To add students via signup link:

1. Click on the username in the top right corner. This will open the User Menu dropdown.
2. Select Manage School Account from the dropdown menu which will take you to the School/Group Subscriptions page.
3. Navigate to the language and/or Class you wish to add a student, select Invite Students and Teachers.
4. Select the link under the Students heading. Either copy the link AND email it to them OR write it on the board in class.
5. When the student clicks on the link, they will select the teacher/class from a list, and be prompted to create their username and password.

If you have other teachers in your school that want to set up teacher accounts, just follow the same directions BUT send them the link marked Teachers. Once they have set up their own account through the teacher link, they can then create their own classes and add their own students within their new teacher account.

Alternative signup methods:

1. If you prefer to create student user accounts yourself, you can do so by clicking on the username in the top right corner and selecting Manage School Account and then Add User.
   
2. For large accounts, Yabla can do an import of student accounts from a spreadsheet or database export. This is a quick way to create a large number of accounts, but has the drawback that passwords must be predefined, such as a student ID number.

To create assignments:

1. Navigate to the Videos tab.
2. Find a video you would like to assign to your students and click on the Assign button beneath it.
3. Select the activity you would like to assign and which class you want to assign it to.
4. Then select due date and the goal (this is slightly different for each activity).
5. Select Create Assignment to confirm.
6. The assignment/s will now appear on your students’ accounts.

You can create many or all of your assignments in one sitting, giving them deadlines throughout the semester. Or, you can assign one-by-one. Deadlines and student scores will be recorded and available to you at any time within your Gradebook See Monitor student progress. Whenever students log in to their own accounts, they will see what assignments they have to work on, and when each one is due.

To modify and/or delete assignments:

1. Click on the username in the top right corner. This will open the User Menu dropdown.
2. Select Classes from the dropdown menu which will take you to the Classes You Teach page.
3. Under each class you will find: the number of assignments, how many are past due, and how many are upcoming.
4. Select the Assignments for a specific class for more detail.
5. Here you will see the video assigned, type of assignment, goal and due date.
6. From here you can delete the assignment OR change/update the assignment.
7. Also, notice there is a button at the top Copy assignments from another class. This allows you to make the same assignment to multiple classes, with the same due date or different.

Monitor your students’ scores through the teacher Gradebook feature.

To access the Gradebook:

1. Click on the username in the top right corner. This will open the User Menu dropdown.
2. Select Classes from the dropdown menu which will take you to the Classes You Teach page.
3. You will see the Gradebook button for each class

The Gradebook will fill over time as you add more assignments, appearing as a chart with your students listed in the vertical column along the left side, and the assignments horizontally across the top. Hovering your mouse over individual assignments will pull up the assignment details.

Student scores are listed in the boxes across the grid for each assignment. If the student is able to reach the points goal by the deadline you have set, the student’s box will be highlighted green along with the score number. If they do not reach the goal by the deadline, the box will be gray.

Clicking on the student’s score will show you a report, detailing how many rounds it took the student to complete the assignment, as well as how many points they reached per round, and date and time completed.

The Gradebook can be printed or you can export it as a CSV or JSON file. These options are found at the top right of the Gradbook chart.

Archiving classes is a way to delete the class from your everyday account, BUT still have the ability to access it at a later date. This is the only way Yabla has to delete a class.

If you would like to delete a class:

1. Click on the username in the top right corner. This will open the User Menu dropdown.
2. Select Classes from the dropdown menu which will take you to the Classes You Teach page.
3. You will see for each class in the lower right hand corner is a small red Archive Class button with a trashcan icon.

When you select the Archive feature, the class information will be out of your way. But because you may later decide you want to access the information again, you can always go into your “Archived classes” and get it back. For example, if next year you decide you want to re-assign some of the same videos to a new class and want to remind yourself of what you assigned the first time, you can rest assured your older class information will be available to you.

Archived classes can be found below your active classes. Scroll to the bottom of the class list and you will see two buttons associated with each Archived class: View Assignments and Re-Activate This Class.

Designating an Admin for you School accounts is critical. Only the person designated as an Admin can automatically renew the account OR purchase more user slots. Your Admin can also be a Teacher, however, if they are a Teacher they take up a slot. If a user is designated as only an Admin, they do not use up a slot.

To Change user type:

1. Click on the username in the top right corner. This will open the User Menu dropdown.
2. Select Manage School Account from the dropdown menu which will take you to the School/Group Subscriptions page.
3. Select School Roster for the language and/or class you wish to manage.
4. You can change the user type by selecting the drop down menu under the Type column next to the Teacher or Admin you would like to change.
5. Select whether you want the user to be both 'Admin & Teacher', which uses up a slot or just an 'Admin'.
6. NOTE: Any user designated as Admin only, will not be able to make assignments to students.

Deleting a user frees up a space in your account so it get be reassigned to another student or teacher.

To Delete users:

1. Click on the username in the top right corner. This will open the User Menu dropdown.
2. Select Manage School Account from the dropdown menu which will take you to the School/Group Subscriptions page.
3. Select School Roster for the language and/or class you wish to manage.
4. You can delete any user (student or teacher) by selecting the small Delete button found to the far right of their name.
5. You can also delete more than one user at a time by checking the checkbox to the left of the names and then selecting the Delete button at the bottom of the list.
6. To delete all members of the class INCLUDING teachers, select the checkbox at the top of the list, to the left of Name and then select the Delete button at the bottom of the list.
7. To delete all members of the class EXCLUDING teachers, select the checkbox at the top of the list, to the left of Name then unselect the teachers individually (at the top of the list) and then select the Delete button at the bottom of the list.
8. NOTE: Do NOT delete the user account if you only want to change the user to a different class. See Change Class.

Changing a user password in the case of forgotten passwords:

1. Click on the username in the top right corner. This will open the User Menu dropdown.
2. Select Manage School Account from the dropdown menu which will take you to the School/Group Subscriptions page.
3. Select School Roster for the language and class you wish to manage.
4. For a student, select Password found on the same line as their name. There you can create a new password for your student. Once they are logged into their account, they can choose to change their password to something else. Notice, in the popup window to change their password, you are also given the option to Login as the user. This is another way to change the students password and for you to check on progress.
5. For a teacher, select Edit found on the same line as their name. This will allow you to change almost all of the user's settings, i.e. email, user name, including the password.

Remember to make sure the user knows the new password, otherwise they will not be able to log in.

Changing the class that a student is associated with:

1. Click on the username in the top right corner. This will open the User Menu dropdown.
2. Select Classes from the dropdown menu which will take you to the Classes You Teach page.
3. In the section of the class you want to edit, select Add/Remove students already in group account.
4. Choose any student from the left hand list to add by selecting Add to Class.
5. Choose any student from the right hand list to remove by selecting Remove from Class.
6. In order to Change a student's class, first Remove the student from the old class and then Add the student to the new class.

Yabla rates all of our videos based on language or content that may not be appropriate for all ages. You can change the content filter for you school at anytime. This is done for each language separately.

1. Click on the username in the top right corner. This will open the User Menu dropdown.
2. Select Manage School Account from the dropdown menu which will take you to the School/Group Subscriptions page.
3. Select Settings for the language you wish to manage.
4. Go to the Content Filter section.
5. This shows you the number of videos you will have access to within each content filter.
6. You can choose to restrict content at two different levels or allow all videos to be accesible - Viewer discretion.
7. NOTE: K-12 and Home-schools are restricted from access to all videos.

You can turn off translations for ALL videos for a specific class. To turn off translations for a class:

1. Click on the username in the top right corner. This will open the User Menu dropdown.
2. Select Classes from the dropdown menu which will take you to the Classes You Teach page.
3. Select Settings for the appropriate class.
4. By default, all classes have translations turned on.
5. To turn translations off, select 'Translations disabled'.
6. To turn translations on, select 'Students can see translations'.

You can hide subtitles for any video that you have an assignment associated with. To turn off subtitles for an assigned video:

1. Click on the username in the top right corner. This will open the User Menu dropdown.
2. Select Classes from the dropdown menu which will take you to the Classes You Teach page.
3. Select Assignments for the appropriate class.
4. Select Edit on the far right for the appropriate assignment.
5. By default, all classes have subtitles turned on.
6. Check the box 'Hide Subtitles'.
7. Note: if you hide subtitles for an assignment AND hide translations for your class, the students will see neither subtitles or translations under the assigned video.

Some school's network blocks YouTube. You can use this option to hide videos provided by YouTube if needed or desired.

1. Click on the username in the top right corner. This will open the User Menu dropdown.
2. Select Manage School Account from the dropdown menu which will take you to the School/Group Subscriptions page.
3. Select Settings for the language you wish to manage.
4. Go to the YouTube Videos section.
5. You can choose to hide all YouTube videos.

Yabla has a printable transcript and quiz for each video. The quiz is a fill-in-the-blank (cloze) activity that allows teachers to select their own words to blank out of the transcript.

To access the transcript:

1. Navigate to the Videos tab.
2. Find a video you would like the transcript from and click on the Transcript button beneath the video.
3. This will take you to the Transcript page where you can print out the transcript.

To access the Printable Quiz:

1. Navigate to the Videos tab.
2. Find a video you would like the Quiz from and click on the Transcript and then at the top select Create Printable Quiz.
3. OR select the Assign button and then Printed Quiz.
4. Both options will take you to the Printable Quiz Builder where you can create a quiz for your class.
5. At the top you select the Captions you want printed, whether you want to include a word bank of the missing words, and what size of text.
6. Go through each caption and select the words to be deleted by clicking on them. This will create a blank space to be filled in by the student.
7. When ready to Print, select the Green Print button located just above caption line #1.

Yes, teachers who are subscribers may project Yabla videos to a classroom or assembled group of students. When projecting the video, you may want to consider using Yabla’s "Printable Quiz” feature that is available to teacher accounts. See Printable Quiz.